Front of House - Reception Administrator (Part Time)

Front of House - Reception Administrator (Part Time)

Company:

Boeing United Kingdom Limited

As a Front of House - Reception Administrator you will be responsible for leading office operations and administration services at the Bristol site. You will report to the Boeing International Enterprise Services Business Support Manager – UK and Ireland.

This role is a part time position for Thursday and Fridays, 7.5 hours per day. There may be a requirement to cover additional days for team leave but this would be discussed on a needs basis.

Primary responsibilities:

Duties will include (but are not limited to):

• Manage and operate the Front of House requirements for our visitors and employees
• Manage meeting rooms, offices and high profile events, ensuring a high standard of hospitality for all site residents and visitors attending or hosting meetings and maintaining the upkeep of the meeting areas
• Ensure proper application and implementation of policies and best practices related to workplace health and safety and business continuity
• Ensure general upkeep of the office and equipment
• Work closely with the United Kingdom & Ireland Boeing International Enterprise Services team, including – Administrative Assistants, Front of House and Business Support teams in other UK offices, including providing remote and/or on-site backup support
• Coordinate events for internal and external visitors
• Build positive customer relationships, ensuring quality service is provided, by aligning to the Boeing Values
• Complete visitor screening process to support security requirements for the site
• Deliver the Health and Safety Induction to Contractors and Visitors as required
• Conduct & record office safety walks
• Keep up to date the emergency contact information for the site and test the emergency scenarios
• Office Consumable procurement and management
• Assistance with travel plans & expenses
• Various administrative needs of the building (post, ensuring bills get scanned and sent to finance or IT etc.)
• Procurement administration and resolving invoice queries

You will work closely with internal and external customers and partner with the various Functions and Service Groups/providers. Accuracy, accountability and confidentiality are key together with professionalism, customer service, flexibility and competence.

Preferred Skills and Experience                               

• The successful candidate should have excellent communication skills to work within a busy team and to support visitors and staff on site, be a team player to deliver initiatives, you should be highly organised and motivated with the ability to multi task and prioritise as needed.  

• A professional and friendly demeanour is essential.  

• The successful applicant will need to be proficient in Microsoft Office and other related software packages. 

• Prior Receptionist, Administration, Front of House or Cabin Aircrew experience is preferred. Other similar Customer Service experiences will also be considered.

This is an ONSITE Position.  

The Boeing benefits package goes above and beyond, focusing on your physical, emotional, financial and social well-being. Here’s a snapshot of what we offer:

• Competitive salary and annual incentive plans

• Continuous learning - you’ll develop the approach and skills to navigate whatever comes next
• Success as defined by you - we’ll provide the tools and flexibility, so you can make a meaningful impact, your way
• An inclusive culture - you’ll be embraced for who you are and empowered to use your voice to help others find theirs
• Excellent Adoption and Parental leave options
• 23 days (pro rata for part time workers) plus UK public holidays and a Winter Break between Christmas and New Year
• Pension Plan with up to 10% employer contribution
• Company paid BUPA Medical Plan
• Short Term Sickness: 100% pay for the first 26 weeks
• Long Term Sickness: 66.67% of annual salary from 27th week
• 6x annual salary life insurance
• Learning Together Programme to support your on-going personal and career development
• Access to Boeing’s Well Being Programs, tool and incentives

Work Authorisation: This requisition is for a locally hired position in the UK. Candidates must have current legal authorisation to work immediately in the United Kingdom. Boeing will not attempt to obtain Immigration and labour sponsorship for any applicants. Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll

Relocation: This position does not offer relocation. Candidates must live in the immediate area or relocate at their own expense

Language Requirements:

Not Applicable

Education:

Not Applicable

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Security Clearance:

This position requires the ability to obtain a BPSS clearance.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Day Shift (United Kingdom)