Office Manager

About the role and team: 

At CreateFuture, we believe the workplace should inspire, energise, and connect. We’re looking for a part-time Office Manager to lead the charge in shaping a welcoming, vibrant, and productive in-office experience across our locations. You’ll lead and support our Office Coordinators to champion a culture that colleagues want to be part of, and ensure our offices are running at their very best — from the practical to the joyful.

What you'll be doing:

Office Oversight

• Lead and support two Office Coordinators in managing day-to-day office operations at our head office and other sites, ensuring a clean, organised, and efficient working environment across all locations

• Foster an office environment that is clean, well-organised, and positively reflects our culture and values.
• Engage with team members to continually improve the in-office experience - ensuring it’s one people want to return to, not just need to.
• Set and maintain high standards through clear policies, streamlined processes, and operational best practices.
• Manage office-related budgets, working closely with Office Coordinators to optimise spend and resource use.
• Act as the key contact for building management across locations, ensuring service standards are upheld and relationships are nurtured.
• Address and resolve office-related queries, issues, and improvements, escalating where necessary.
  
  

Project Management

• Lead office-related projects such as renovations, internal/external events, or tech upgrades.
• Develop clear project plans, timelines, and budgets.
• Collaborate with stakeholders and team members to deliver impactful outcomes on time and within scope.
• Monitor progress and proactively mitigate risks.
• Lead process improvements and rollout where required 

Team Leadership & Engagement

• Provide mentorship and day-to-day guidance to Office Coordinators, supporting their growth and contribution.
• Act as a unifying thread across locations - connecting people, ideas, and initiatives to the bigger picture.
• Champion a feedback-rich, safe, and inclusive environment.
• Be a visible culture role model - supporting the team to live our values and embed them in everything we do.

Culture & Belonging

• Take the lead in crafting an in-office culture that makes people want to come in - not just for meetings, but for connection, celebration, and collaboration.
• Organise small moments of joy and connection: Friday bacon rolls, birthday surprises, seasonal festivities, themed days.
• Partner with the wider team to create events and rituals that reflect our spirit and bring our hybrid community closer.

We'd love to talk to you if:

• You’re a warm, enthusiastic person who brings energy and structure wherever you go.
• You have proven experience as an Office Manager (or similar), ideally with multi-location oversight and supervisory responsibilities.
• You love making spaces - and the people in them - thrive.
• You have excellent project management and organisational skills.
• You’re confident working independently while collaborating effectively with others.
• You bring strong leadership, interpersonal, and communication skills.
• You’re comfortable with tools like Google Suite (Docs, Sheets, Calendar etc.).
• You’ve worked in a fast-paced environment with dispersed teams - and you get what it takes to bring people together in meaningful ways.
• You have an understanding of H&S legislation, NEBOSH certification is desirable.

What we'll offer you:

We have a transparent progression framework so you can take ownership of your future career at CreateFuture. 

Our benefits include:

• Total 35 days holiday (we have flexible bank holidays) pro rata based on hours
• Comprehensive private medical insurance
• Enhanced parental and adoption leave
• Up to 50% off an electric vehicle
• Pension - matched up to 5%

This is an on-site role, we’re looking for people within a commuting distance of our Edinburgh office. We create and reinforce a culture that rewards employees’ impact, not just activity. We trust our employees to work autonomously and promote ownership across all levels.