Office Manager
Roughan & O’Donovan (ROD) is seeking to appoint an office manager for a permanent position in our civil, structural and environmental engineering consultancy in Otley, 10 miles north of Leeds.
Job type: Permanent, full-time
Location: Otley, Leeds, UK
Salary: Attractive
About Roughan & O’Donovan
Roughan & O’Donovan (ROD) is a leading, privately owned, civil, structural and environmental engineering consultancy. We employ a multidisciplinary team of over 250 people in our four UK and Ireland offices.
Founded in Dublin in 1974, we plan, design and manage major infrastructure projects. Our hands-on, director-led approach to projects and operations enables us to work collaboratively with our team to develop innovative, cost-effective solutions that maximise value for our clients and learning for our people. We enjoy strong client, partner and stakeholder relationships, and much of our work comes from repeat business.
A welcoming and friendly company, we genuinely care about our staff and invest heavily in their personal and professional development through all stages of career growth.
Our Leeds office opened in 2019 and is now well established, with a rapidly growing team and a strong pipeline of projects.
What to expect when you join ROD
When you join ROD, you will become part of a highly motivated team recognised for outstanding technical skill and passion for excellence. You will have access to the exceptional training opportunities our award-winning CPD programme provides and enjoy a workplace that supports growth, flexibility, and creativity.
We offer health and wellbeing packages, flexible working and life-event supports, so whatever challenges life may bring, you can feel secure in the knowledge that you will be taken care of.
We are a friendly team with an active social committee. From crazy golf, escape rooms, archery and barbecues to five-a-side football, quizzes, and charity events, you'll find lots of ways to get involved.
Role
This is an exciting opportunity for you to join a well-established, rapidly growing company and play a crucial role in ensuring the smooth and efficient operation of our UK office.
In addition to providing support to our director and business development manager, you will help create an organised, productive and professional environment that supports the overall success of our business.
Responsibilities
Office management
Act as first point of contact for staff
Undertake reception duties
Perform administrative tasks
Manage office supplies
Facilities management
Line management
HR
Manage the onboarding of new recruits
Provide general support to the HR team in Dublin
Health & Safety (H&S)
Assist with audits
Manage incident logs
Undertake regular office risk assessments
Attend/represent the office at H&S meetings
Event management
Provide event management/coordination support for industry, charitable and social events
Ensure all event-related H&S information is completed
Arrange flight, hotel and lunch bookings
Liaise with marketing and graphics teams, as required
Personal assistant (PA)
Assist with diary management/scheduling of meetings
Manage correspondence, as directed
Essential
Highly organised with good attention to detail
Good planning and prioritising skills
Proficient in the use of Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to work on own initiative
Good interpersonal skills
Diligent and flexible approach to work
Excellent communication and time management skills
Fluent in spoken and written English
Desirable
Previous experience in a general office administration role
Experience in bid coordination
Experience in the engineering or construction industry
To apply
Address your cover letter to Human Resources
Apply by clicking the link: https://shorturl.at/wBW6T
Roughan & O’Donovan is an equal opportunity employer.
Roughan & O'Donovan will retain, for at least one year, all records arising through the recruitment process for compliance purposes in line with the Employment Equality Acts, 1998-2015.
Roughan & O'Donovan is not accepting unsolicited CVs from search firms. CVs submitted by search firms without a valid written search agreement, including those submitted to hiring managers, are deemed to be the sole property of Roughan & O'Donovan, and no fee will be paid in the event of candidate(s) being hired.