Operations Coordinator (Office Manager / PA to Office Head) | Oxford

Who are we

Founded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England & Wales at 55 Baker Street, London, W1U 8AN with the registered number of OC305934. Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network.

At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients’ unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors – both emerging and established – we are dedicated to meeting and exceeding their property goals.

A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated.

In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart here.

About The Role

Knight Frank Oxford | An Award-winning, Market-leading, Dynamic Team with Flexible Working

Based in our prestigious Summertown office, this role offers the chance to work with one of the most successful residential sales teams in the region, with flexibility in working arrangements and parking provided if required.

The successful candidate will play a key role in running the operations and support functions of our Oxford office, ensuring smooth day-to-day performance and exceptional client service. You’ll be the central point of coordination across the team — overseeing administration, compliance, reporting, and marketing, as well as supporting the Office Head directly. This is a varied and rewarding role for someone who thrives in a fast-paced environment and has excellent organisational skills.

Key Responsibilities include:

• Providing an exceptional client experience and managing inbound communications
• Coordinating the onboarding of new clients
• Creating marketing collateral to promote some of Oxfordshire’s finest homes
• Maintaining databases and compliance systems
• Accounting responsibilities including generating sales invoices, filing expenses and reconciling monthly figures
• Overseeing office facilities, IT coordination, and health & safety protocols
• Collaborating closely with our Operations teams across the Cotswolds
• Organising and attending team and client events

Ideal Skills and Experience:

• Previous experience in an administrative role
• Highly organised, adaptable, and proactive under pressure
• Strong written English and attention to detail
• A collaborative, self-motivated approach with a “can-do” attitude

Competitive salary and flexible working arrangements available.

Competitive salary

Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.