Job Details:
Job Reference: HCC621751
Salary Range: £26,918 - £29,616 per annum
Work Location: Fareham Registration Office, Fareham
Hours per week: 37
Contract Type: Permanent
Closing Date: 29 July 2025
Interview Date: 6 August 2025
The Role:
Hampshire Registration Service is an innovative and forward-thinking organization, currently delivering more than 10,000 birth registrations, 10,750 death registrations, 11,900 notices of marriage/civil partnership (CP) and 6,000 ceremonies each year.
Our vision is to modernise the service and we are proud to be part of the national strategy to change the way customers access our services. We wholeheartedly advocate for continuous improvements to the customer journey and positive experience at their key life events.
What you’ll do:
In this role, you will be responsible for analysing management information to identify trends and generate recommendations that support effective decision-making. You will carry out routine budget monitoring to ensure financial accuracy and compliance. A key part of your responsibilities will be to monitor systems, procedures, and standards, ensuring they are consistently applied and improved where necessary.
You will be expected to proactively identify opportunities for greater efficiency, raise any discrepancies, and oversee the implementation of improvements. Providing managers with clear information, options, and advice on the application of corporate policies, systems, and procedures will be an important aspect of your work.
Maintaining accurate and up-to-date records is essential, as is researching and sourcing information to respond to complex queries. You will also be expected to develop and maintain networks of approved contacts, both within and outside the organisation, to support the department’s business needs. Additionally, you will have line management and supervisory responsibilities for an administration team, supporting their development and ensuring high standards of performance.
We offer a comprehensive induction programme, along with all the necessary training to help you succeed and grow in your role.
What we’re looking for:
We are looking for a person with previous experience of working in an administrative job role. You will have strong administrative and IT skills and will be able to use IT systems effectively, including Microsoft Office packages and bespoke digital systems, with Excel, Word and other MS Office skills – ideally to RSA II or equivalent.
An aptitude for working with figures is essential as you will be required to manage the weekly reconciliation of banking for the offices that you and your team support. A working knowledge of SAP procurement and accounting would also be advantageous.
You will be a good communicator, highly organized and able to work calmly and accurately, often juggling a busy workload. You will have the ability to work well as a member of a team whilst balancing workload priorities and acting on your own initiative. As you will be providing an administrative service across a geographical area for the Registration Service you will need to be able to meet the travel requirements of the role.
Why join us?
Hampshire County Council is recognised nationally as one of the highest performing local authorities in the UK. A modern, forward-looking local authority, it offers a pleasant, supportive, and collaborative working environment. We are also a flexible employer interested in making the most of your skills and offer a great work life balance.
Our benefits package includes details of the holiday entitlement, pension scheme, flexi-time scheme, family friendly policies and interest free travel loans and discounts. We offer a flexible, motivating and inclusive workplace. We have created an environment that you can look forward to being a part of, where you are empowered to be your best and a workplace built on teamwork where people can grow and develop in their roles.
If you think you have what it takes to make a real difference in Hampshire, get in touch!
Contact Details for an Informal Discussion:
Hampshire County Council is committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.
In order to combat discrimination, no unnecessary conditions or requirements will be applied which could have a disproportionately adverse effect on any one group. All sections of the population will have equal access to jobs. No applicant or employee will receive less favourable treatment because of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership and pregnancy or maternity, unless a Genuine Occupational Requirement (GOR) applies.
We are a Disability Confident Employer - committed to ensuring that our recruitment and selection process is inclusive and accessible.
