Farnborough
Salary dependent on experience
Elite Touch Group are excited to be working with their well-established client who have a full-time vacancy for a Legal Secretary to join their Real Estate team.
The Opportunity:
· Provide high-level secretarial and administrative support to fee earners within the Real Estate team, assisting with a range of commercial property transactions including acquisitions, disposals, leases, and property finance.
· Monitor and manage incoming correspondence (email, post, phone calls), ensuring timely responses or escalation to fee earners as appropriate.
· Prepare and amend a variety of legal documents such as agreements for lease, contracts, licences, deeds, and Land Registry forms, ensuring accuracy and formatting standards are met.
· Open, maintain, and close client files in compliance with firm policies and regulatory requirements, including anti-money laundering checks and due diligence procedures.
· Liaise with clients, local authorities, surveyors, agents, and other solicitors to coordinate property matters and ensure timely progression of transactions.
· Maintain and update matter progress reports and spreadsheets to support fee earner visibility on transaction status.
· Support with post-completion formalities including SDLT submissions, Land Registry applications, and registration tracking.
· Manage diaries, schedule meetings, and monitor key dates and deadlines, ensuring effective time management for the team.
· Organise travel arrangements, event bookings, and CPD-related registrations for fee earners as needed.
· Produce bills and financial documentation, liaising with accounts to manage funds on account and disbursement queries.
· Maintain up-to-date knowledge of Real Estate legal processes and departmental procedures to support the delivery of a responsive and efficient client service.
· Assist the Real Estate Operations Manager with administrative & secretarial projects as required.
Skills and Experience:
· Proven experience as a Legal Secretary or Legal Assistant within a Real Estate or Commercial Property department.
· Strong understanding of property transaction processes, including leasehold and freehold matters, and post-completion procedures such as SDLT and Land Registry filings.
· Excellent administrative and document management skills, with a high level of accuracy and attention to detail.
· Confident in liaising with professional clients and third parties, demonstrating strong communication and interpersonal skills.
· Proactive, well-organised, and capable of managing competing priorities in a fast-paced legal environment.
· Familiarity with legal compliance and risk management procedures including AML regulations and KYC checks.
· Comfortable using digital dictation, legal case management systems, and Microsoft Office applications.
· A team player with a flexible approach and willingness to support others within a collaborative department.
The Perks:
· Competitive salary based on experience.
· Free car parking for your convenience.
· Comprehensive benefits package including a pension, enhanced maternity and paternity pay, 25 days holiday plus an additional day for Christmas closure and Perkbox benefits.
· The opportunity to learn and grow within a supportive and dynamic team.